Privacy Policy

The following is applicable for all Festivals in 2021 organised by Atmosphere Architects BVBA: Fire is Gold, elrow Town Antwerp, WECANDANCE.

1. General

ATMOSPHERE ARCHITECTS, as well as her affiliates, process personal data in connection with their activities.

Personal data is to be understood to mean all information about an identified or identifiable person.

Processing must be interpreted broadly and is an operation or a series of operations relating to personal data or a set of personal data, whether or not this processing is carried out via automated processes, such as collecting, recording, establishing, structuring, storing, processing or changing, requesting, consulting, using personal data that has been made available by means of forwarding, distributing or otherwise aligning or combining, protecting, erasing or destroying data.

Since ATMOSPHERE ARCHITECTS and its affiliates value and respect the privacy and security of personal data, this personal data will be processed solely in accordance with (i) Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), better known as the General Data Protection Regulation (GDPR), as well as (ii) all applicable national regulations.

The current privacy policy aims to provide you with transparent information regarding:

  1. The controller of your personal data
  2. The purposes for which your personal data is processed
  3. The period for which the personal data will be stored
  4. Your rights with respect to this processing
  5. Our obligations with respect to this processing
  6. Cookies

2. The controller of your personal data

BVBA ATMOSPHERE ARCHITECTS, registered with the Crossroads Bank for Enterprises under the number 0645.942.103, with its registered office at 2020 Antwerp, Beukenlaan 12, is the controller of your personal data.

This means ATMOSPHERE ARCHITECTS is responsible for determining the purposes and means of processing of personal data.

ATMOSPHERE ARCHITECTS does this in its capacity as a company (or parent company of a company) with which you have a (direct or indirect) contractual relationship as a customer or supplier, or visitor to the website.

3. The purposes for which your personal data is processed

How? ATMOSPHERE ARCHITECTS collects personal data through (i) contracts that connect you to us (directly or indirectly), (ii) voluntary disclosure thereof by the person concerned (whether or not through contact forms), (iii) commercial activities in which you participate, (iv) the use of our website and social media (containing the related technologies, such as cookies), or (v) by visiting one of the festivals it organises.

What? The personal data collected by ATMOSPHERE ARCHITECTS includes (i) personal identification information, (ii) electronic identification data, (iii) financial identification data, (iii) personal particulars, and (iv) image recordings.

Why? The personal data is gathered and processed by ATMOSPHERE ARCHITECTS for a specific purpose. The purposes for which personal data is processed by ATMOSPHERE ARCHITECTS includes: (I) to implement the agreements entered into with one or more of its subsidiaries, (ii) to comply with applicable legal obligations, (iii) for security reasons, (iv) for marketing purposes (which you always can deny), (v) to improve our services, (vi) for promotional purposes, (vii) to combat fraud, and (viii) to manage your account on our website.

Consequences of not providing personal data? The provision of personal data is a prerequisite to enter into an agreement. Failing to provide your personal identification data will result in no access being provided to the festival site.

3. The period for which the personal data will be stored

Your personal data is kept for as long as necessary to achieve the purpose for which it was collected, in line with the legal, regulatory and internal requirements in this regard, and no longer than 5 years. Current provision obviously does not affect your rights as shown below in sub. 5.

4. Your rights concerning this processing

Right to withdraw consent: You always have the right to withdraw your consent as described in sub. 6. Obviously this does not affect the legality of processing before this withdrawal.

Right to review: You always have the right to obtain information from ATMOSPHERE ARCHITECTS about whether or not your personal data is processed, as well as to gain access to your personal data.

Right to rectification: You always have the right to gain immediate access to your personal data from ATMOSPHERE ARCHITECTS in order to rectify mistakes.

Right of data erasure: You have the right to have your personal data deleted without unreasonable delay from ATMOSPHERE ARCHITECTS in case of the following: (i) the personal data is no longer required for the purposes for which it was collected, (ii) the consent on which the processing is based has been withdrawn; (iii) the data subject objects to the processing due to a general or legitimate interest justification, or pertaining to direct marketing, (iv) the personal data has been processed unlawfully, (v) the personal data must be deleted in order to comply with a legal obligation, (vi) the data has been obtained in connection with an offer of services from the information society to a child.

Right to limit processing: In a limited number of listed situations, you also have the right to limit the processing, including: (i) when the accuracy of the personal data is disputed by the data subject during a period that enables the controller to verify the accuracy of the personal data, (ii) when the processing is unlawful and the data subject objects to the deletion of the personal data, (iii) when ATMOSPHERE ARCHITECTS no longer needs the personal data for processing purposes, but the data subject needs it for the establishment, exercise or substantiation of a legal claim, (iv) when the data subject has objected to the processing.

Right to transferability of data: Under certain circumstances, you have the right to obtain your personal data in a structured, standard and machine-readable format, and to transfer it to another controller.

Right to resist marketing objectives: You have the right to oppose the use of your personal data at all times for direct marketing purposes.

6. Our obligations with respect to this processing

Principles of processing: ATMOSPHERE ARCHITETS will always process personal data via the following principles: (i) in a manner that is lawful, proper, and transparent with regard to the data subject, (ii) for specified, explicit and legitimate purposes, (iii) in a relevant way and limited to what is necessary for the purposes for which the data is intended; (iv) the data will be accurate and, if necessary, updated, (v) the data will be kept in a format that makes it no longer possible to identify the data subject other than for the purposes for which the personal data has been processed, (vi) all appropriate technical or organisational measures will be taken to ensure the personal data is processed in such a way as to ensure adequate security and that it is protected against unauthorised or unlawful processing and against unintentional loss, destruction or damage.

Legality of processing: ATMOSPHERE ARCHITECTS is only entitled to process personal data if one of the following conditions is met: (i) the person concerned has expressly given consent, (ii) the processing is necessary for the implementation of an agreement to which the party concerned is a party, (iii) the processing is part of a legal obligation of the controller, (iv) the processing is necessary to protect the vital interests of the data subject or of another natural person, (v) the processing is necessary for the fulfilment of a general interest task or a task in the exercise of official authority, or (vi) the processing is necessary for the representation of the legitimate interests of the controller (except when the interests of the data subject would be more important).

Sharing of personal data: Within the ATMOSPHERE ARCHITECTS group, your personal data is only accessible to employees who must have access to this personal data in the context of carrying out their work. These employees are bound by strict internal rules regarding the processing of personal data. When ATMOSPHERE ARCHITECTS relies on external parties for the purpose of processing personal data, only parties that provide sufficient guarantees to ensure the processing complies with the legal requirements and guarantees the rights of the data subject will be relied upon. Your personal data can be transferred to the following categories of recipients: IT suppliers, consultants, marketing companies, SAAS companies

7. Finally

Current privacy policy can always be amended in the future, with notification of future changes or modifications always being provided in advance.

We have tried to be transparent in the way we have described your rights and the obligations of ATMOSPHERE ARCHITECTS in the context of the processing personal data. However, if there are still uncertainties, you would like further information, or if you have any questions, we will gladly provide further assistance.

To contact us, or to exercise one of your data protection rights, send an e-mail to privacy@atmosphere-architects.com or a letter to the BVBA Atmosphere Architects FAO privacy controller, Beukenlaan 12, 2020 Antwerp. When you exercise your rights, your letter or e-mail must be accompanied by a copy of your identity card or passport so that your identity can be verified.

If you have complaints and/or suggestions concerning how we handle your personal data, please let us know. ATMOSPHERE ARCHITECTS is committed to upholding your rights. In addition, we would like to inform you that you always have the right to file a complaint with the supervisory authority, namely the DPA.

If you are not satisfied with the way we process your personal data, you can inform us about this and you have the right to file a complaint with the supervisory authority responsible for the protection of personal data.

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INFORMATION on our Covid-safety policy at FIRE IS GOLD

FIRE IS GOLD 2021 will be a place for dancing, kissing & hugging. No masks and no social distancing!

However, we want to ensure your safety at all times. Therefore, these rules need to be followed before entering the festival site:

WILL FIRE IS GOLD DEFINITELY PROCEED THIS YEAR?

YES! We've got the green light from federal and local Belgian authorities to make it happen. September 4 in your calendar!

REALLY?

YES!

I BOUGHT A TICKET IN 2020, BUT IT GOT CANCELED. CAN I STILL USE MY TICKET FOR THIS YEAR

YES! It will automatically be transferred to the 2021 edition.

DO I NEED A COVID CERTIFICATE TO ENTER THE FESTIVAL?

YES. Belgian citizens need to bring their ID card and install the COVIDSAFE APP on their smartphone to present their valid COVID C.S.T. certificate (Corona Safety Ticket) at the entrance of the festival site. Please do this already home and check your own certificate on the App. A paper certificate is invalid.

WAIT, DO I NEED TO BE VACCINATED TO ATTEND THE EVENT?

Let us say first of all that we as an organization believe that every visitor should have the freedom to decide whether or not to be vaccinated and of course should have had the opportunity to do so. However, there is one important condition, namely that all visitors (as well as staff members and artists) can have a valid Covid Safe Ticket scanned before entering the festival grounds. We will work with the COVIDSAFE APP or CORONA CHECK APP for those coming from the Netherlands.

HOW DOES THIS WORK?

These rules need to be followed before entering the festival site:

  1. All visitors must install the COVIDSAFE APP on their mobile phone (scroll further if you are not from BE)(https://covidsafe.be/) - available for iOS (12.5) & Android (5)
  2. Login with your e-health account or it’s me app* (scroll further if you are under 18)
  3. Your proof of vaccination will automatically be available in your account
  4. Show the COVIDSAFE APP at the entrance together with your ID Please wear a mouth mask & keep your 1,5m distance during check-inPlease wear a mouth mask & keep your distance during check-in
  5. When your scan is green you can enter the festival. The take off your mask & dance the night away

You can enter the festival zone with a green scan. This green scan is obtained when you have been fully vaccinated for at least 2 weeks.

If you have troubles with Itsme or the COVIDSAFE APP, please refer to their websites. They provide multiple solutions to help you with your registration. Unfortunately, we cannot help you with that.

https://covidsafe.be/ https://www.itsme.be/en

I LIVE IN THE NETHERLANDS; CAN I USE THE COVID SAFE APP?

You can download the CORONA CHECK APP which is the Dutch equivalent of the COVID SAFE APP https://coronacheck.nl/nl/ (note: adjust to international)

WHAT ABOUT FRANCE?

You can download the TOUSANTICOVID APP which is the French equivalent of the COVID SAFE APP https://www.gouvernement.fr/info-coronavirus/tousanticovid (note: adjust to international)

I AM NOT FULLY VACCINATED, CAN I STILL COME TO FIRE IS GOLD?

If you are not fully vaccinated, you can obtain a green scan in the COVIDSAFE APP if:

  1. You take a PCR test that must be taken within 48H.
  2. You take an Antigen test that must be taken by a pharmacy. It must be taken within 24H.
  3. Your recovery certificate (-6months).

You can find more info about the COVID Safe Ticket and app at www.covidsafe.be

You have to present the certificates on the COVIDSAFE APP or the Corona Check app. We do not accept paper versions, PDF’s or e-mails of your certificate.

HOW MUCH TIME DO I HAVE IF I TAKE A TEST?

The counting time starts at test day + 24H for Antigentest or testday + 48h for PCR. All overdue tests provide a red scan and will not get access to the festival. Plan your tests on time!

BUT WAIT! I AM UNDER 18?! I DON’T HAVE ITSME?

hen follow these 5 steps (minimum age of itsme app users is 18 years).

  1. download the CovidSafe app. (www.covidsafe.be)
  2. Select 'sign up with eHealth'.
  3. Now choose 'sign up via itsme'.
  4. in the next screen of itsme enter the phone number of one of your parents - your father or mother then confirms this via his or her own itsme app on his or her own phone
  5. check your own smartphone - an option to select your own name now appears.
  6. time to explore the Fire is Gold

CAN I TEST ON SITE?

No, all tests should be taken at official testing facilities, doctor, or pharmacy. you should be able to see the result through the COVIDSAFE APP or app at country of origin (set it to international)

IS THERE SOME OTHER PLACE WE CAN GET OURSELVES TESTED?

It is recommended that testing for entry is decentralized as much as possible. Where visitors can get tested can be found on the following website: https://www.mijngezondheid.belgie.be/#/ Rapid antigen tests can also be administered in more than a 1000 pharmacies. This is a serious advice to avoid that the visitors get infected during transportation to Fire is Gold.

HOW WILL I KNOW IF MY COVID CERTIFICATE IS VALID?

When your COVID certificate gets scanned at the entrance, it will turn red or green.
GREEN = YOU CAN ENTER TE FESTIVAL SITE
RED = YOU CAN NOT ENTER because you do not meet the applied COVID-safety rules.

WHAT DO I NEED TO DO TO ENTER THER FESTIVAL IF I’M NOT A BELGIAN CITIZEN?

You will need to bring your ID card (or international passport) and a European Digital COVID Certificate alongside your personalized ticket to enter the festival. Info on how to get a European Digital COVID Certificate visit this website and click on the interactive map to find out how to get your hands on your European Digital COVID Certificate in your country.
We continue to recommend the COVID SAFE APP for a faster and easy access to the site.

WHAT ABOUT MY PRIVACY?

When your COVID certificate gets scanned at an event no health data is shared with the organization nor the security firm. They only get to see your full name, the validity period of your certificate and whether it meets the requirements to access the event.

WILL I HAVE TO WEAR A MASK?

You don’t have to wear the mask anymore, once you are in the festival area. However it is still mandatory to wear a mask if you are standing in line outside the festival

I BOUGHT MY TICKET FROM LAST YEAR ON TICKETSWAP?

2020 Tickets purchased on Ticketswap also remain valid for This year.

More questions? info@fire-is-gold.com